JOB SUMMARY: 
The Bronx District Attorney’s Office seeks a highly organized and detail-oriented Legal Recruitment and Retention Coordinator/Administrative Assistant to support the Legal Recruitment and Retention Bureau. The ideal candidate for this position will provide administrative and operational support to ensure the smooth execution of recruitment, onboarding, and retention initiatives for Assistant District Attorneys (ADAs) and interns. This role requires discretion, efficiency, project management skills, and the ability to manage multiple priorities in a fast-paced environment. 
 
JOB RESPONSIBILITIES: 

• Provide direct support to the Chief of Legal Recruitment and Retention. 
• Answer Legal Recruitment's main phone line promptly and courteously, identify the caller’s needs, and redirect them to the appropriate party or department for resolution. 
• Manage and organize the central legal recruitment inbox 
• Provide day-to-day administrative support to the Legal Recruitment Bureau, including scheduling, filing, and handling correspondence, and perform clerical duties. 
• Assist with scheduling and coordinating recruitment events, including law school visits, career fairs, panel interviews, and informational sessions. 
• Maintain applicant tracking systems and recruitment databases; generate reports on applicant flow, hiring progress, and retention metrics. 
• Coordinate the logistics of candidate interviews, including scheduling, panel coordination, and candidate communication. 
• Support onboarding processes by preparing offer letters, managing pre-employment documentation, and ensuring completion and compliance of required onboarding forms. 
• Prepare and proofread documents, memos, reports, and presentations. 
• Prepares materials and agendas for meetings, takes and distributes meeting minutes, and follows up on action items. 
• Serve as a point of contact for candidates, law schools, and internal staff regarding recruitment matters. 
• Help manage recruitment communications, including newsletters, social media postings, and outreach to law schools and professional associations. 
• Coordinates hiring meeting materials and assists with follow-up efforts. 
• Track attorney data, including, but not limited to, bar passage and court admissions. 
• Provide backup support for Recruitment Team members and to special projects as assigned. 
• Work collaboratively and across the team and other departments of the firm. 
• Aid the Chief in project management, including, but not limited to, maintaining spreadsheets, coordinating tasks related to internships, hiring, and onboarding. 
• Coordinate meetings and conference calls. 
• Draft communications to all levels of staff and outside stakeholders. 
• Organize and maintain tracking online systems. 
• Maintains professional standards in all interactions, exercising sound judgment and discretion with confidential information. 
• All other duties as assigned. 

QUALIFICATIONS:  

• Bachelor’s degree preferred; relevant administrative experience may be considered instead of a degree. 
• Minimum of 1–2 years of administrative, HR, or recruitment experience, preferably in a legal or government setting. 
• Possesses superior organizational and time-management skills, including the ability to prioritize projects and meet deadlines. 
• Excellent written and verbal communication skills. 
• Ability to manage multiple tasks, meet deadlines, and work independently in a fast-paced environment. 
• Maintain the highest discretion and confidentiality. 
• Able to work harmoniously and effectively with others. 
• Able to work effectively and diligently under pressure. 
• Ability to build rapport with attorneys and professional staff 
• Ability to work at a computer screen for a sustained amount of time 
• Ability to work independently and as part of a team, including being proactive and lead on projects to provide high-quality results. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with applicant tracking systems is a plus. 
• Research proficiency a plus. 
• Professional demeanor and sound judgment. 

To Apply

We appreciate your interest in a position with the Bronx District Attorney's Office. To apply, cut and paste the following link into the browser: https://us.smrtr.io/3xFKn or go to https://cityjobs.nyc.gov/ à Locate the "Search open jobs" field à Enter the Job ID 770510.

Upon your completion of the city application through Smartrecruiter, we will review your application and contact you if you are selected for an interview. If you have any questions or concerns, don't hesitate to contact Recruitment at 718-590-2258 or via email at bxdarecruit@bronxda.nyc.gov.

**LOAN FORGIVENESS: The federal government provides student loan forgiveness through its Public Service Loan Forgiveness Program (PLF) to all qualifying public service employees. Working with the Bronx District Attorney’s Office qualifies you as a public service employee, and you may be able to take advantage of this program while working full-time and meeting the program's other requirements. Please visit the Public Service Loan Forgiveness Program site to view the eligibility requirements: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.