JOB SUMMARY:

   Under supervision, with latitude for independent judgment and initiative, the Assistant to the Bureau Chief of the Appeals Bureau will provide complex administrative support. Specific duties will include:

   ESSENTIAL FUNCTIONS:

1. Ability to maintain a strict order of confidentiality and handle issues in a discreet manner
2. Detail oriented and excellent written and oral communication skills
3. Exceptional organizational skills and strong attention to detail
4. Proficient in Microsoft Office particularly Word, Excel, and Outlook

   JOB RESPONSIBILITIES:

   Specific duties will include, but are not limited to the following:

5. Field calls and visitors for Bureau Chief.
6. Field inquiries from courts, attorneys and public regarding status of briefs, motions and habeas corpus proceedings.
7. Assist the Bureau Chief in preparing written material, including confidential and sensitive documents, such as special prosecutor applications.
8. Assist the Bureau Chief in assigning briefs.
9. Assist Bureau Chief in ensuring that all briefs are submitted, copied, served and filed by relevant deadline.
10. Contact ADAs for briefs and stipulations.
11. Communicate with Appellate Courts for justification of calendars.
12. Communicate with institutional defender organizations (CAL, OAD, LAS) regarding briefs being served and filed
13. Ensure that all briefs are properly inputted in AFS (Appeals Filing System).
14. Ensure that all PDFs of appellants’ and respondents’ briefs are stored in AFS.
15. Check for motions.
16. Check for documents going out to Bronx Courts, Appellate and Federal Court.
17. Check Appellate Division and Appellate Term calendars.
18. Data entry for incoming and outgoing documents.
19. Justify calendars (stipulations of adjournments, court-order adjournments).
20. Assist the Motion Coordinators in ensuring that motions are properly inputted, and that answers are properly served and filed.
21. Review mail and ensure its proper office-wide distribution by checking each document in AFS and BXDA.
22. Order supplies.
23. Communicate with DCAS for building services.
24. Maintain vacation schedules and leave balances for ADAs.

PREFERRED EDUCATION AND EXPERIENCE/QUALIFICATIONS:

25. A baccalaureate degree and prior work experience in a law firm, governmental agency, civic or community organization
26. Ability to maintain a strict order of confidentiality and handle issues in a discreet manner
27. Ability to work a flexible schedule in a fast-paced environment
28. Excellent customer service skills