JOB SUMMARY:

The Contract Assistant assists the Director of Purchasing with all activities related to the development, data entry and submission of agency procurements. 

ESSENTIAL FUNCTIONS:

1. The ability to effectively and professionally communicate with vendors.
2. Strong organizational, detail-oriented, and communication skills.
3. Excellent computer skills in Microsoft Office.
4. Ability to meet strict deadlines.
5. Ability to work in a fast-paced environment

JOB RESPONSIBILITIES:

Specific duties will include, but are not limited to the following:

6. Works with Director to develop clear, actionable goals and needs related to major purchases.
7. Thoroughly explores vendor options to obtain goods and services for the office.
8. Prepares bids and makes sound procurement recommendations to the Director.
9. Executes all phases of the procurement process from bidding to the submission of a contract package, ensuring compliance with NYC purchasing regulations, such as the PPB, DCAS procedures and the requirements of the NYC Comptroller.
10.  Effectively responds to order difficulties with vendors, negotiates and provides clarification to vendors on terms and conditions of contracts as necessary
11. All other duties as assigned

REQUIRED EDUCATION AND EXPERIENCE/QUALIFICATIONS:

12. A baccalaureate degree, from an accredited college or high school diploma and a minimum of Five (5) years of relevant experience
13. Extensive experience with the NYC bidding process, including solicitations, bid analysis, preparation of Comptroller’s package, FMS data entry, Passport and Vendex. 
14. Proficient in the data entry of FMS Contracts, including capital projects, RFPs, Intergovernmental procurements, and other complex purchases.